Volunteer Interest Form - CCHASM

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Volunteer2000

Join Our Tradition

Volunteers are the heart of our Thanksgiving Program. Sign up to help pack, organize, or distribute meals for thousands of families across Central Virginia.

Volunteer FAQs

Drive Thur

How do I sign up to volunteer?

Use the form below to register to volunteer. After signing up, you will be asked to complete a Hold Harmless and Indemnity Agreement/Photo Release Form, either online or onsite when you arrive.

Is there an age requirement to volunteer?

Yes. Volunteers must be at least 14 years old and must complete a Hold Harmless and Indemnity Agreement. For safety reasons, young children should not be brought to the site, even if they are not volunteering. The drive-thru distribution environment includes moving vehicles, heavy lifting, and fast-paced logistics that are not safe for children.

Are there any physical requirements?

Volunteers must be able to lift up to 25 pounds and assist with packing, sorting, or distributing meal bags.

Where will volunteering take place?

All volunteer shifts are located at the Chesterfield County Fairgrounds Exhibition Center - 10300 Courthouse Rd, Chesterfield, VA 23832.

What are the volunteer dates and shift times for 2025?

Volunteer opportunities are available the week of our Thanksgiving event:

Monday, Nov. 17 – 10:00 AM – 4:00 PM (Sorting & Packing)
Tuesday, Nov. 18 – 9:00 AM – 4:00 PM (Sorting & Packing)
Wednesday, Nov. 19 – 9:00 AM – 3:00 PM (Sorting, Packing, DoorDash prep)
Thursday, Nov. 20 – 9:00 AM – 1:00 PM (Packing & DoorDash Deliveries)
Friday, Nov. 21 – 7:30 AM – 1:00 PM (Social Services pick-up & final prep)
Saturday, Nov. 22 – 7:30 AM – 1:00 PM (Distribution & Clean Up)

Note: Shift times may change based on progress.

What attire is suggested?

We suggest wearing winter attire. Doors will be opened frequently and we encourage volunteers to dress accordingly.

Volunteer Registration Form

Thank you volunteering with CCHASM's Thanksgiving Program.

Name of Participant(Required)

First Last

Date of Birth(Required)

MM slash DD slash YYYY

Zip Code(Required)

Have you volunteered with CCHASM before?(Required)

Yes

No

Email Address(Required)

Email Address Confirm Email Address

Phone Number(Required)

Name of participant’s parent or guardian (if a minor) or authorized agent (if an organization or entity):

First Last

I'm interested in(Required)

Packing bags

General help - wherever needed

Group team volunteering

All Shifts are filled. Thank you to everyone who signed up. CCHASM will reach out to all volunteers who have signed up in the next few weeks to confirm details.(Required)

If you sign up as a family, each person will need complete a hold Harmless form at the Fairgrounds. In addition, all minors between 14 -17 must be surpervised by an adult/ guardian during their volunteer time. We have a few more spots for Tuessday and Wednesday. We will be in touch soon with more information for volunteers.

I’m signing up as(Required)

An Individual

A family

A group, workplace, or organization

Group / Organization Name

Comments/Questions

Hold Harmless, Indemnity and Image Release Agreement

I agree to protect, indemnify, save, and keep harmless CCHASM (Chesterfield-Colonial Heights Alliance for Social Ministry), its agents, members, directors, officers and employees against and from any and all liability, loss, cost, damage, or expense arising out of or from an accident or other occurrence arising from or in regard to the activity or event location indicated above, causing injury to me or caused by me or my organization or company to any person or property, or to my/our guests or invitees and I will protect, indemnify and save and keep harmless the above mentioned parties from any and all claims, cost or expense arising out of my/our participation in the event or activity specified above. I acknowledge that I have fully and carefully evaluated the potential of such injuries to person or property prior to my execution of this agreement and have signed willing and knowingly. Execution of this agreement may waive any right I/we may have to recover damages from the named parties for any injury or accident that may occur during the period of my participation in the event or activity listed above. You may wish to obtain from an insurance company, at your own expense, appropriate coverage for the period and premises involved in the event that insurance coverage you currently have does not provide you with suitable protection. CCHASM at its option may require such coverage with a certificate naming it as co-insured.

In addition, I also irrevocably grant to CCHASM and CCHASM's assigns, licensees and successors, the right to copy, reproduce and use my image, my name, and/or any statements I make in writing and/or in an audio or video recording, in all forms and media including, but not limited to, any advertising, trade, and/or commercial purpose throughout the world and in perpetuity. I waive the right to inspect or approve versions of my image used for publication or the written copy that may be used in connection with the images, recordings and/or videos. I hereby acknowledge that I shall receive no compensation whatsoever for the use of my image, name, and/or statement(s) as provided for herein. I further hereby release CCHASM, its agents, members, directors, officers and employees and CCHASM's assigns, licensees and successors from any claims that may arise regarding the use of my image, my name, and/or any statements I make in writing and/or in an audio or video recording, including, but not limited to, any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity or copyright. CCHASM is permitted, although not obligated, to include my name as a credit in connection with my image, name, and/or statement(s).

(Required)

I acknowledge and agree to the terms of the Hold Harmless and Indemnity Agreement, including the Photo Release

Signature of Participant/Authorized Agent(Required)

Date(Required)

MM slash DD slash YYYY

Signature of Parent/Guardian

Date

MM slash DD slash YYYY

Connecting Communities to Hope, Access, Support, & Meals

P.O. Box 1741 Chesterfield, VA 23832 I Client Assistance Line: 804.796.2749 I Business Office Line: 804.796.3715

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